Privacy Policy

Here at this website ("Website") we are committed to protecting and respecting your privacy. This Privacy Policy applies to your use of the Website and receiving Services insofar it concerns the processing of personal data (or "data"). We presume that you should reasonably expect that the use of the Website or receiving Services requires processing your personal data. Should you disagree, you are free to stop using the Website Services or object to personal data processing.

Personal data is any information relating to you and that alone or in combination with other pieces of information gives the opportunity to the person that collects and processes such information to identify you as an individual. It can be your name, your identification number, your location data, or information related to your physical, physiological, genetic, mental, economic, cultural or social identity.

Processing of the information means any action with your personal data, for example, collection, recording, organization, structuring, storage, use, disclosure by any means and so on. As a data controller, we determine the purposes and means of the processing of personal data: 'why' and 'how' the personal data should be processed.

This Privacy Policy describes what you should expect us to do with your personal data when we act as a data controller. The issues covered are:

• What data we process, on which grounds, how, and why;
• With whom we share data;
• How long we store your data;
• How we protect your data;
• Your rights;
• Children's privacy;
• Transfer information to third countries;
• Changes to this Privacy Policy;
• Contact information.

WHAT DATA WE PROCESS, HOW WE PROCESS IT, ON WHICH GROUNDS, AND WHY

Website usage

Scope. When you come to our Website, we may track, collect, and aggregate information indicating, among other things, which pages of our Website you visited, the order in which you visited pages, when you visited them, and which hyperlinks you clicked. We also collect information from the URLs from which you linked to our Website. Collecting such information may involve logging the IP address, operating system, and browser software used by each user of the Website. We may be able to determine from an IP address your Internet Service Provider and the geographic location of their point of connectivity. We may also use cookies when you visit our Website. For more information on our use of cookies, please refer to our Cookie Policy.

Legal ground. We have legitimate interest in ensuring high quality standards of our Services and to be more useful for our users. We may also use this information to ensure the security of our Website.

Purpose. We collect this data to ensure better provision of our Services and smooth operation of our Website.

Submitting a Grant Application

Scope. When you submit your Grant Application through our Website, we may collect, use, and store the following personal data: Full Name (First Name and Last Name), Phone Number, Course (selected course), English Proficiency Level, as well as information regarding your status (veteran/combatant) and residency status (residing in Ukraine). We may also collect information about your ability to dedicate full time to study or your full-time student status. You agree to provide this information, as it is mandatory for considering your Application.

Legal Ground. We obtain your consent for this processing, which is indicated by your affirmative actions: filling in and submitting the mandatory fields in our Grant Application form.

Purpose. We collect, use, and store this data for processing and reviewing your Grant Application, assessing your eligibility criteria for receiving the grant, contacting you regarding the status of your Application, and for purposes related to the fulfillment of our contractual obligations (in case the grant is approved) and marketing purposes.

Feedback

Scope. We use your first and last name, your photo, current work place and position provided in your user account when you give us public feedback on any third party resources. When you submit feedback about us, including third party resources, the content of your feedback may consist of personal information at your sole discretion. So if you do not want this information to become public, do not include it in your feedback.

Legal ground. Providing us with publicly available feedback constitutes your consent.

Purpose. We use this data for promotion and improvement of our Services or Website.

Communication and Support

Scope. If you contact us for support or report any problem regardless of whether you created an account or not, we may collect and store your contact information, messages, and other data about you like your name, email address, messages, location, user ID, and any other data you provide or that we collect through automated means.

Legal ground. We have a legitimate interest in collecting this information to achieve the purpose of improving our services and user experience.

Purpose. Enhancing user experience and technical support.

RETENTION OF PERSONAL DATA

We keep all the personal data as long as necessary for the purposes for which it was collected. The time of processing depends on the purpose for which it was collected and the requirements of applicable laws to ensure protection of people's rights.

LAW ENFORCEMENT AND REGULATORS

We do not disclose any information of our customers/users to any authorities, governmental agencies unless there are sufficient legal grounds according to applicable law or regulation.

HOW WE PROTECT YOUR DATA

Technical measures

While communicating with you through the Website, we use Hypertext Transfer Protocol Secure (HTTPS) for keeping your data secure and communication encrypted. Technically the data we collect is stored in secure places such as cloud computing platforms.

Organizational measures

We require all our employees and contractors to enter into non-disclosure agreements and data processing agreements where it is required by law. We also will inform users and the respective agencies of personal data breaches should there be high risks of violation of your rights as data subjects. We would also do our best to minimize any such risks.

YOUR RIGHTS

General

You have the following rights in relation to your personal data:

• to obtain confirmation that we process your personal data and request a copy of the personal data we hold about you;
• to update the personal data we hold about you, or correct such personal data that you think is incorrect or incomplete;
• to delete personal data that we hold about you, or restrict the way in which we use such personal data;
• to object to our processing of your personal data and withdraw the consent (if the consent is the legal ground for such processing);
• to data portability.

Right to obtain confirmation that we process your personal data and request a copy of the personal data we hold about you

This means that you can ask us what personal data of yours is processed. You can also ask for clarifications on the information described above, i.e. purpose of collecting and processing, period of processing, third parties which have access to information. You have a right to request from us your personal data in a structured, commonly used and machine-readable format.

Right to update or correct your personal data

This means you can require all the inaccurate or personal data concerning you being corrected. You can also correct your personal information on your user account on the Website by yourself.

Right to delete your data or to restrict the way in which we process them, and to lodge a complaint

You can request us to delete personal data if its processing is no longer necessary to achieve the purposes for which it was collected as well as if there are no legal grounds for the processing. In most cases, if such events occur we will delete your personal data without your request unless otherwise provided by the applicable law.

In some cases, prescribed by law you will also be able to restrict the way of processing your data, for example, if you contest the accuracy of your personal data being processed or in case we are not interested in processing of your personal data any longer but you want us to do this on different grounds, for example, to bring some claim for somebody and, instead of the erasure of information, its processing will be restricted.

You also have the right to lodge a complaint with your local data protection authority if we were not able to assist you with your complaint or concern.

Rights to object to our processing of your data and withdraw the consent (if any)

You have a right to object to processing of your personal data when the processing is related to the performance of our task carried in the public interest or in the exercise of official authority vested in us; or we process your data to pursue our or third party's legitimate interests, and you believe that such interests are overridden by your interests or fundamental rights and freedoms.

You also can withdraw your consent for the collection and processing of your personal data at any time by contacting us, without affecting the lawfulness of processing based on consent before its withdrawal. After we receive such a withdrawal request from you, we will process it in a timely manner and we will no longer process your personal data, unless otherwise is set by the applicable law.

Rights to data portability

You have a right to obtain your data in a way that can be read and used in different IT environments by the machines and software (right to data portability).

How to exercise your rights as to your personal data?

We are committed to responding to any verified user on our Website as regards any issues arising from this Privacy Policy or applicable data protection laws. We are committed to responding within a reasonable time bearing in mind the possibility to extend the time to respond up to 30 days by virtue of complexity and number of the requests. In any event, we will inform you of any such extension.

Please, be specific in your request regarding exercising any of the above-mentioned rights. You should bear in mind that we are to satisfy your request only on the condition of your successful verification.

To exercise any of your rights, or if you have any other questions about our use of your personal information, please contact us via the contracts indicated below.

CHILDREN'S PRIVACY

We do not knowingly process data of people under 16 years, unless the laws of your country set a lower age for your viable consent for the processing of your personal data. In the event we learn that you are under a settled age, we will take appropriate steps to remove your personal information as soon as possible. If you believe that we might have information from a person under a settled age, please let us know on mateforchange@gmail.com.

Before providing our Services to you, we will ask you to verify your age, including requesting you to upload a copy of your government ID. We may not receive your ID scan-copy on our servers or databases to be stored as you upload them on our third party partner's database.

TRANSFER INFORMATION TO THIRD COUNTRIES

We do not transfer your personal data to any third party countries.

CHANGES TO THIS PRIVACY POLICY

We may amend or update this Privacy Policy from time to time updating the "Last modified" date at the top of this Privacy Policy and adding the link to the previous version of the Privacy Policy. Your further use of this Privacy Policy will confirm your acceptance of this Privacy Policy. Should you disagree with this document, you have to stop using the Website.

CONTACT INFORMATION

If you have any questions about the Privacy Policy, please contact us.

MATE FOR CHANGE

01103, Ukraine, Kyiv city, B. Mikhnovsky Mykola, building 18/7

Contact email: mateforchange@gmail.com